runmycampus.com | Fees & Payments
Every invoice, receipt, and balance in one finance workspace.
Configure fee structures tied to academic context, issue invoices, record payments and receipts, surface arrears, give parents clear billing visibility, and export finance views leadership can use—without reconciling shadow spreadsheets.
Collect fees on the rails parents already use
Simulated data — illustrative only
- Card
- Bank transfer
Fee posture at a glance
Invoices, receipts, and arrears in one ledger view — amounts shown as illustrative samples.
| Family | Invoice | Status |
|---|---|---|
| Okafor family | Term 2 tuition | Paid |
| Nguyen family | Transport levy | Partial |
| Patel family | Meal plan | Due |
Your finance workspace at a glance
See collection health, invoice status, receipts, arrears, and parent-facing balances in one governed surface—without spreadsheet reconciliation as the source of truth.
Before and after centralized school finance
Move from fragmented fee records to one auditable flow across campuses and academic years.
Before
- Fee records scattered across spreadsheets and inboxes
- Manual receipts and weak payment status visibility
- Parent balance confusion and repeated finance calls
- Late visibility into arrears and follow-up
- Finance reporting delayed or rebuilt by hand
After
- Invoices and fee structures generated from the same academic context
- Receipts tracked with clear payment history
- Balances visible to families through the parent portal
- Arrears surfaced early for structured follow-up
- Leadership can review collection trends without manual rollups
Connected across admissions, portals, and governance
Finance should not be an island: billing ties back to enrollment, academic structure, and how families experience the school.
Who benefits
One finance workspace with role-appropriate visibility—not everyone sees the same ledgers.
Finance team
Structured invoicing, receipts, arrears queues, and exports that stand up to review.
Administrators
Operational alignment across campuses, currencies, and fee categories without shadow spreadsheets.
Parents
Clear balances and receipts so fee conversations stay factual and calm.
School leadership
Collection and revenue signals without waiting for month-end reconstructions.
Auditors & governance
Traceable adjustments and permissioned access that respect policy and separation of duties.
What this surface emphasizes
Unified balances
Guardian views and finance dashboards stay aligned to the same invoices and receipts.
Receipt discipline
Offline receipt capture can sync through governed queues when your deployment supports it.
Reporting depth
Exports and summaries structured for how schools review revenue and arrears.